More shows.
Same team.
Increase the profit of every B2B conference and trade show.
Show Desks follow up and complete routine work across speakers, exhibitors, sales, and marketing, giving your team capacity to deliver more on every show.
≈77% of speaker coordination time reclaimed.MP International case studyRelationships and judgment stay with your team.
Routine follow-through moves to your agents.
Agents take on the follow-through so your team has more capacity.
One shared place for your show’s open work, with agents authorized to move it forward.
See the open work without asking each team for a status update.
MP International case study
One coordinator.
64 speakers.
Five disconnected systems.
At MP International, speaker updates meant re-keying information across tools. Email threads held panel availability. Commitments made months earlier could disappear in the rush before the show.
“Every time there’s a speaker update we need to update it on the website, on our master list, on our virtual platform, on everywhere.”
regained
Regained per show cycle.
≈77% less speaker coordination time
From roughly 75 hours to 17 in MP International’s case study.
58 hours regained ÷ 75 hours previously spent ≈ 77%.
Facts entered once, covering 443 people.
Receiving consistent updates instead of manual re-keying.
The planned rollout. MP International is extending the build across its event portfolio, with plans to run 2 to 3 times as many shows without adding headcount.
“The speaker agent gave one of our project managers a single view of work that used to live across a spreadsheet, an inbox and a registration platform. It’s the reason we’re now looking at the rest of the shows we manage with the same lens.”
Read the full case study (PDF) ↗
What would this change for your team?
Tell us about your show portfolio and the work that takes the most staff time. We’ll discuss where to start and what it would cost.
You choose how much
to hand over.
Start with suggestions. Approve individual actions, then let proven routines run when you’re ready. Set the level separately for each workflow and show.
Show Desks grow your profits.
Let the desks carry work between teams. Your people can spend that time winning sponsors and creating the experience that brings attendees back.
Revenue Desk
Close sales while there’s time to reinvest.
Keep account follow-ups moving so sales can spend time with buyers. Earlier commitments give you a clearer budget for the program and promotion.
Marketing Desk
Get announcements into market sooner.
Use confirmed speakers and approved assets to prepare campaign drafts. Your team has more days to attract registrations when it spends fewer days waiting for material.
Speaker Desk
Give speakers a coordinator who has time for them.
Let the agent follow up on bios and headshots. Your speaker team can spend more time recruiting speakers and preparing useful conversations.
Exhibitor Services Desk
Help exhibitors arrive ready.
Follow up on missing forms before the deadline. Exhibitors know what they still owe, and operations can see what’s ready before move-in.
Show Director Desk
See where the show needs your attention.
See the unresolved issues across teams in one place. Spend review time making decisions instead of asking everyone to reconstruct the latest status.
Opens on Loom
Watch Speaker Desk
at work.
Matei shows how Speaker Desk spots conflicting information, prepares a follow-up and helps arrange a panel discussion.
Watch the full demoBefore you get started
Do we have to replace our existing tools?
No. Show Desks connect your Excel sheets, email, team chats, and event software in one system of action. Everyone works from the same current information, with agents handling follow-ups and routine tasks on your behalf.
Our goal is to cut manual coordination work by more than 90% and give the same team capacity for more than twice as many shows. Speakers, exhibitors, and sponsors get timely answers, and your team spends less time chasing each other.
What happens when the sources disagree?
Show Desks flag the conflict for review. For example, Excel may say a speaker is confirmed while registration is incomplete. The team can check the sources and decide what to do.
Will it send emails on our behalf?
Only with the permissions your team sets. The demonstrated workflow supports reviewing and sending drafts; MP International requires approval before every send. As your team builds confidence, you can authorize routine workflows to run within agreed rules.
How does this improve show margins?
Fewer staff hours spent chasing updates lowers the coordination work required per show. You can use that capacity to sell, support participants or run additional events. MP International’s results show the time saved for one coordinator; the effect on your margins depends on how you use it.